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  • TOPPAN FORMS Launches DocValue Contents, Cloud Service Achieving Efficient Forms Data Management Contributing to revision of Forms and reducing burden on desk work related to data management and costs

Press Releases

TOPPAN FORMS Launches DocValue Contents, Cloud Service Achieving Efficient Forms Data Management
Contributing to revision of Forms and reducing burden on desk work related to data management and costs

June 20, 2018

DigitalHybrid Company TOPPAN FORMS. CO., LTD. (hereinafter “TOPPAN FORMS”) is pleased to announce that it has developed DocValue Contents, a cloud service that contributes to reducing the burden on desk work and costs through the more efficient revision of forms and centralized management of data. TOPPAN FORMS will begin to provide a beta version on June 20 and the official version on July 24 (planned).
DocValue Contents enables the centralized management of information, such as forms data and images, on the cloud. In addition, DocValue Contents makes it possible to significantly enhance efficiency when revising forms by finding words with full text search, confirming alterations by displaying changes and visualizing the process of approval by workflow.

Overview of DocValue Contents

Background

Forms are often revised due to social factors, such as legal revisions, changes in the name of an era, changes in the consumption tax rate and changes in corporate rules. The responsibility on management and the revisions and costs place a heavy burden on companies. In addition, because the management and revision of forms is conducted by many related persons, such as multiple divisions within a company and a production company, they have issues related to managing forms data and sharing the contents to be used.
TOPPAN FORMS contributes to customers by increasing the efficiency of forms revisions through DocValue Contents, the cloud service that boasts storage, search and share functions to solve those issues.

Features

  • 1. Easy to manage the version and share data through the centralized management of registered data
  • 2. Conduct a complete search of revised parts through text and attribute information
  • 3. Improve proofreading accuracy by clearly displaying revised parts of images and text
  • 4. Easy to manage the work progress and share information using the project function
  • 5. Visualize the examination situation by workflow

Future development

TOPPAN FORMS will expand sales of DocValue Contents to financial institutions, governmental organizations and local governments, which deal with many forms and often revise them in accordance with legal revisions and changes of rules. The sales price is 4 million yen (excluding tax and option cost) for the initial cost with a monthly payment of 300,000 yen (excluding tax). DocValue Contents offers 1 TB of possible storage. TOPPAN FORMS aims to achieve its sales goal of 100 licenses and 1 billion yen by 2020.

TOPPAN FORMS will gradually expand the lineup of general-use package services that are easy to introduce and use with a focus on digital solutions and make further contributions to customers, realizing more efficient operations and reducing costs.

Reference Information

・Functions

Basic functions New registration and updates, attribute management, version management, file connectivity management, exclusive control, automatic thumbnail creation (only Microsoft Office files)
View View attribute information, download files, PDF preview
Search Attribute search, sentence search, past version search
Function management User management, authority management, custom attribute management
Share Set the parties to which the contents will be disclosed
Management of work progress Project management, workflow (optional)
Assistant function Image difference, phrase difference
Other Forms design (optional)

・Types of files

Types of registerable files ・DTP
 Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Adobe PDF
・Microsoft Office
 Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio
・Image and text
 XML, TXT, SVF, SVG, EPS, BMP, GIF, TIFF, PNG, JPEG, etc.
*Please consult with us for other files.
Files for full text search ・DTP
 Adobe Illustrator (ai format), Adobe PDF (with text information)
・Microsoft Office
 Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio
・Text
 XML, TXT

・Operating environment (client environment)

OS Windows 7, Windows 8.1, Windows 10
Browser Internet Explorer 11, Google Chrome
Other Adobe Reader DC is required to view PDF files. To view other registered files, applications for each file type is required.
Example: Microsoft Office, Adobe Illustrator, Adobe Reader, etc.
*No special plug-in required.
  • * Files containing personal names cannot be registered in DocValue Contents.
  • * “DigitalHybrid” and “DocValue” are registered trademarks of TOPPAN FORMS. CO., LTD.
  • * Other written product names are the registered trademarks or brands of each company.
Public Relations Department
Corporate Planning Division
TOPPAN FORMS CO., LTD.
1-7-3 Higashi Shimbashi, Minato-ku, Tokyo 105-8311, JAPAN
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