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TOPPAN FORMS Begins Offering DocValue Standard
Cloud Service for High-Security Document Management
Versatile functions paving the way for low-cost introduction in a short time

July 30, 2018

DigitalHybrid Company TOPPAN FORMS CO., LTD. (hereinafter “TOPPAN FORMS”) is pleased to announce that it has developed the DocValue Standard, a document management service for the management and sharing of important documents on the cloud with the use of a robust security platform. A beta version will be released on July 30, with an official version scheduled for August 27.
Featuring versatile functions limited to registration, search and difference indication requisite to document management, the DocValue Standard may be offered at low cost and installed in a short period of time. With a high level of robustness and supporting the registration of files containing personal data, it may serve the purpose of storing contractual and other confidential documents. It features the ability to be used in more than one depertment without a limit on the number of users and in that its management features including user authority settings and designation of the scope of disclosure of books and files support effective document management and sharing.

Features

  • 1. Excellent robustness
    With the use of private lines that link with TOPPAN FORMS’ data center, documents are stored on the Microsoft Azure platform connected by private cloud technology. Encryption of the database storing documents achieves robust security.
  • 2. Powerful document search
    Documents can be searched using text and attribute data.
  • 3. Difference indication
    The DocValue Standard produces a clear difference indication reflecting changes in text and image. It helps easily identify points of change.
  • 4. Visualization of utilization status
    The dashboard feature displays the number of files registered to date and the total data volume and other data in charts and other graphical forms.
  • 5. Free of user licenses
    Setting no limit on the number of users, the DocValue Standard can be easily expanded from a small start within a department to the whole company.

Future development

TOPPAN FORMS will market the DocValue Standard mainly to customers in real estate, distribution, retail, manufacturing and other industries dealing with a large number of documents. In combination with business process outsourcing (BPO), TOPPAN FORMS will carry out different services ranging from the conversion of paper documents into electronic data to registration on the DocValue Standard on behalf of customers.
The DocValue Standard will be available at an initial cost of 300,000 yen (excluding tax) and a monthly license fee of 150,000 yen (excluding tax). A license provides access to storage capacity of 100 GB*. TOPPAN FORMS aims to sell 500 licenses and generate sales of 1 billion yen.

TOPPAN FORMS will gradually expand the lineup of general-use package services that are easy to introduce and use with a focus on digital solutions and will make further contributions to customers, realizing more efficient operations and reducing costs.

  • * The capacity may be increased for an additional fee of 50,000 yen for every 100 GB, to a maximum of 1 TB.
  • * DigitalHybrid and DocValue are registered trademarks of TOPPAN FORMS CO., LTD.
  • * All other names of the products, etc. mentioned in this release are registered trademarks or trademarks of their respective companies.

Reference Information

・List of functions

Registration File registration, book registration, attribute registration, automatic creation of thumbnail images
View Viewing of attribute data, file downloads, PDF preview
Management Version management, exclusion control
Search File search, book search
Difference Image difference, text difference
Control User control, authority control, custom attribute control
Sharing Setting of parties to whom files and books are disclosed
Dashboard Monitoring of registered data, monitoring of utilization data, e-mail message for setting threshold of usage volume

・File types

File types supported for registration - PDF files
  Adobe PDF files
- Microsoft Office files
  Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Visio
- Image and text files
  XML, plain text (.txt), SVF, SVG, EPS, Bmp, GIF, Tiff, PNG, JPEG, etc.
* For other file types, please contact us.
File types supported by full-text search - PDF files
  Adobe PDF (with text data)
- Microsoft Office files
  Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Visio
- Text files
  XML and plain text files

・Operating environment (for clients)

OS Windows 7, Windows 8.1 and Windows10
Browsers Internet Explorer 11 and Google Chrome
Other Viewing PDF files requires Adobe Acrobat Reader DC while viewing other registered files requires the applications that support the individual files.
e.g.: Microsoft Office and Adobe Acrobat Reader DC
* No special plug-ins are required.
Public Relations Department
Corporate Planning Division
TOPPAN FORMS CO., LTD.
1-7-3 Higashi Shimbashi, Minato-ku, Tokyo 105-8311, JAPAN
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