• Press Releases : 2013
  • Send Identification Documents Using Smartphone Camera Toppan Forms Starts a Service That Improves Efficiency in Contract Creation

Press Releases

Send Identification Documents Using Smartphone Camera
Toppan Forms Starts a Service That Improves Efficiency in Contract Creation

December 16, 2013

Information Management Solution Provider Toppan Forms Co., Ltd. (Toppan Forms hereunder) will start a service, at the end of January 2014, that allows the end user to send Identification document electronically, such as driver's license, using the camera feature of the smartphone. Currently, when a person opens a bank account or initiate a contract for a service, a copy of Identification document is mailed. If the new service is used, time to mail the Identification document, which normally takes 1 to 2 days, can be significantly reduced. The end user, regardless of where they are located, can send the document immediately by simply taking the photo of the Identification document and uploading it using a dedicated app on the smartphone. Since submitting the document for personal confirmation is required in a wide range of operations, Toppan Forms will promote this system mainly to the financial sector such as banks, securities, credit, and insurance companies with a target sale of 300 million yen in 2014.


Traditionally, the end user had to mail a paper copy of Identification document to the company such as financial institution. Upon receipt, written information on the application is entered into the system, content of the attached document is checked, and approval review is conducted. After the completion of this application process, the company sends a notice of account opening or issue a card by mail. In this process, if there is any omission or error in the attached document, the company has to make the confirmation with the end user via call center or request to resend them by mail. With the spread of smartphone equipped with high resolution camera, it is projected that this type of electronic application will increase in the future, allowing smooth confirmation process.


  • 1. Cost to mail Identification document is reduced.
  • 2. Identification document can be obtained almost instantaneously.
  • 3. Entry of name and address can be automated by Optical Character Recognition (OCR) feature, reducing entry error.
  • 4. A clear image can be sent compared to photocopy reducing photo copy defect caused by character blur.
  • 5. Inventory and version management of application forms can be eliminated.

Feature Roadmap

Toppan Forms has been supporting customers through production of notice and improvement of application forms. By combining services and products, such as Business Forms (BF), Data Print Service (DPS), smartcard issuing, and Business Process Outsourcing (BPO), the company provides one stop solution to optimize and reduce cost of administrative operation. Simultaneouly the company aims to contribute to marketing activities by organizing data for the customer. Furthermore, since a full operation is contracted out to Toppan Forms, customer can reduce the risk of information leakage, by furnishing personal information to a single trusted company. By providing a service where customer can view the actual operation, it allows real time progress check, making the operation transparent for the customer.

  • * "DPS" is a registered trademark of Toppan Forms Co., Ltd.
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